After switching to remote work, our accounts payable process has become scattered. Invoices land in various email threads, and sometimes I’m not sure if a document is legitimate. We’re a lean team, so we can’t afford the delay of extensive manual verification. I need practical advice on verifying online invoices quickly to avoid paying bogus charges.
top of page
To see this working, head to your live site.
Daniellollopik Djd
May 31
Preventing Fraudulent Invoices in a Remote Setup
Preventing Fraudulent Invoices in a Remote Setup
2 comments
Like
2 Comments
bottom of page
I understand the struggle—the key is a simple checklist based on actual red flags. During a late-night search for “remote invoice fraud detection,” I found a blog post titled Invoice Fraud: What It Is, Ways to Spot It, and Steps to Stop It blog post which outlined examples of fraudulent invoice formats and provided a list of steps to confirm bank details, compare email domains, and verify invoice dates. Adopting those recommendations, our team now flags any invoice with mismatched PO numbers or unrecognized sender domains before payment. We also added a quick video call step for confirmation when details change. As a result, we haven’t fallen for a scam since implementing that guidance.
We went fully remote last year and ran into a situation where a vendor’s email account was compromised. They sent a last-minute invoice with new payment instructions, and if we hadn’t caught it, we’d have wired thousands to the wrong bank. Our temporary fix was to call the vendor every time payment details changed, but that’s not scalable. I want a more systematic approach.